The collection of hours is important in maintaining our federal tax-exemptÂ status. An association (PTA) granted nonprofit charitable status must receiveÂ one-third of its support from the general public. The recorded hours ofÂ volunteers are proof of this.Â Volunteer hours can be reported in the narrative portion of the IRS 990Â report and can also be placed on your PTAâ€™s financial statements.
From the information providedÂ by nonprofit charitableÂ organizations, the IRSÂ publishes a figure, adjustedÂ annually that gives a dollarvalue to the volunteer hoursÂ reported. This dollar value isÂ seen (as a donation to localÂ communities and statewide).
This valuation reminds currentÂ and prospective members howÂ important their efforts are, andÂ also raises the publicâ€™sÂ awareness of the associationÂ (PTA).Â Frequently, foundations andÂ businesses request the numberÂ of volunteer hours anÂ organization expends annuallyÂ when considering the awardingÂ grants.
Use volunteer hour tally sheets:
â€¢ On a clipboard in the school office so all members can keep track ofÂ their hours more easily as they enter or leave the school when they areÂ there for PTA business.
â€¢ As an attendance sheet at unit, council, or district board meetings.
â€¢ At the entrance to your PTA association meetings.
â€¢ At all PTA programs and activities where there are volunteers.
What hours should be counted?
â€¢ Time spent writing PTA agendas, minutes, correspondence, reports,
and newsletter articles.
â€¢ Time spent on PTA-related activities and programs at school or within
â€¢ Telephone time regarding PTA business.
â€¢ Travel time to and from PTA activities and meetings.
â€¢ Attendance at meetings, workshops and other functions related to
â€¢ PTA convention attendance (except time spent sleeping and eating).
Annual historian reportsÂ The California State PTA requires filing of annual reports in accordanceÂ with unit, council, and district bylaws.
At the end of the PTA year, the unit historian or (appointed board member)Â reports the total volunteer hours in the unit annual report and submits it toÂ the PTA council and district. The council and district PTAs then includeÂ these hours in their annual reports to the California State PTA.Â Volunteer hours should include a projection of time that will be spent afterÂ the school year ends through June 30.