Keeping Track and Recording Volunteer Hours

Why? The collection of hours is important in maintaining our federal tax-exempt status. An association (PTA) granted nonprofit charitable status must receive one-third of its support from the general public. The recorded hours of volunteers are proof of this. Volunteer hours can be reported in the narrative portion of the IRS 990 report and can also be placed on your Read more about Keeping Track and Recording Volunteer Hours[…]

Nominating Committee

The nominating committee is elected by the membership at the association meeting at least two months prior to the annual election meeting. The purpose of the nominating committee is to recognize and seek qualified nominees for the elected leadership of the PTA. The members of the committee, therefore, have a tremendous influence on the future Read more about Nominating Committee[…]

Movie Copyrights and Licensing



Many PTAs hold movie nights at their schools, not knowing that use of copyrighted materials outside of the privacy of a home setting has been a copyright law violation since 1970. Movie studios have had a royalty compliance procedure in place for many years. Most major studios have made copyright compliance less expensive and simpler by appointing a licensing agent to help with copyright enforcement.

The Motion Picture Association of America (MPAA) is dedicated to preventing film and
video piracy in all its forms, including illegal downloading, and unauthorized public
performances. The MPAA and its member companies can go to court to ensure copyrights are
not violated, and fines can be imposed upon violators.

Unless the school itself has a license from an agency, the PTA cannot borrow movies from a
public library, bring movies from home, or rent movies from a video store to show at school.
Ownership of a movie and the right to use it publicly are two separate issues. The copyright
holder retains exclusive public performance rights. Video stores cannot provide legal
permission for showing movies outside the home. Also, public libraries cannot pass on
copyright compliance to anyone. Only the licensing agency or the movie studios themselves
can do so.


Back To School Responsibilities for PTA’s

It’s back-to-school season, and a key to getting a great start to a new school year is to ensure that the end-of-the-year responsibilities were fulfilled.

  • Has your outgoing treasurer completed the financial year-end report?  This report will be essential in completing tax-filing requirements that all nonprofits, including PTAs, must file 5.5 months after the close of your fiscal year.
  • Have the required PTA officers – president, treasurer and secretary – been elected?  Be sure to share their contact information with your council and/or district PTA so they receive support, resources and information.

Another essential component for the new school year is to make sure your PTA is in compliance with its bylaws.


Announcing California State PTA’s New Online Officer/Board Member Contact Program

Your volunteer time is precious. That’s why we created the new Online Officer/Board Member Contact program. It makes entering your PTA’s officer and board member information and generating useful reports easier than ever. The program is available as a FREE feature to all PTA units, councils and districts in California through PTAEZ.

Online registration is quick. After the initial registration process, your PTA will enjoy ongoing access to generate reports and make
edits as often as needed – and none of the information will ever be shared outside of the association. Note: You do not have to be a current PTAEZ subscriber to enter and view information, but if you are, you can also access the Officer/Board Member Contact program from within your unit’s existing PTAEZ account.

GET STARTED NOW.    Also, click on the short video for a tutorial:


Congratulations to the Newly Elected Officers for 2013-2014

  The Election of Officers was held on April 19, 2013 and the following have been elected: President                                       Jonna Harris, Toland Way Vice President for Programs      Anvi Kevany, Mt. Washington Vice President for Membership Read more about Congratulations to the Newly Elected Officers for 2013-2014[…]

Highlands Council Association Meeting

Friday, November 16, 2012 10 am to 12 pm Toland Way Elementary, Parent Center Important:  If your unit has not filed for the California Office of the Attorney General Charitable Trust Number Application, you are advised to attend the Charitable Trust Workshop which will be held at the Los Angeles Tenth District PTSA on Friday, Read more about Highlands Council Association Meeting[…]

Tenth District Charitable Trust Workshop

Friday, November 16, 2012 Time: 10:00am – 11:45am Los Angeles Tenth District PTSA 1000 Venice Boulevard Los Angeles 90015 Who MUST attend? PTA Treasurer and/or President To complete the “initial” Charitable Trust (CT) Form, bring the following documents and information: (1) Copy of your current bylaws signed by your secretary. If you need a copy or need to purchase bylaws Read more about Tenth District Charitable Trust Workshop[…]

Membership Cards – How to Use

Membership Cards are now available for pick up at the Los Angeles Tenth District PTSA.  The cards have a new look… better and improved.  In addition, the Membership Card Template is available for printing your unit’s name, National PTA ID number, and individual member’s name, on your computer printer. Dont’ forget to submit your Unit Remittance, every month, Read more about Membership Cards – How to Use[…]