Oct 082013
 

 

October 2013
The Highlands NewsletterHC PTA Logo1-001

News and Announcements…

 Roster of PTA Officers and Chairmen 2013-2014

Reminder:  Tax Returns, RRF-1 Are Now Due!

Treasurer’s Reports and Annual Budget

Insurance Payment and Workman’s Comp Due November 15, 2013

• Scholarship and Grant Opportunities

• Tenth District Reflections Arts Program 2013.

Highlands Council Association  Meeting, October 18,  2013.

Unit Events and Happenings.

Presenting Family Movie Night the Right Way.

Roster of PTA Officers and Chairmen 2013- 2014

Some units have not turned in their PTA Officer and Chairmen Roster.  The California State PTA is ready to place these units in “Not in Good Standing (NGS)”.

This means that the State PTA Board of Directors can vote to withdraw the unit’s charter, resulting in suspension of all unit activities for up to two years.

In order to comply, send in your unit’s roster to the Tenth District PTSA by faxing the form, or go to PTAEZ to submit the information online.  You do not have to be a current PTAEZ subscriber to enter and complete the information, but if you are, you can access the Officer/Board Member Contact program from within your unit’s existing PTAEZ account.

PTAEZ Officer Contact is free for all units. To access the site click on PTAEZ Officer Contact.

The Tenth District fax number is (213) 745-6426.  The form is available for download at highlandscouncilpta.org.

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2012 Tax Returns and RFF-1 Forms Are Now Due

If your unit’s fiscal year ends on June 30, 2013,  the IRS 990N or 990EZ, the Calfornia Franchise Tax Board 199N or 199, and the California Attorney General’s Office RRF-1 forms are now due.

The last day to file without incurring late filing is November 15, 2013. It is important that your unit file these forms regardless of gross income. Units that have not filed for the last three years will result in the IRS automatically revoking their non-profit status. Do not let this happen to your organization.

If your non-profit status is revoked, the reinstatement process is very costly and time consuming.  In addition, your unit will be required to close your account immediately and the books and assets turned in to the Tenth District. So do not let this happen.

Important:  If your unit received a letter from the IRS, the Franchise Tax Board or the California State Attorney General’s office stating that your unit’s status may be revoked, please contact Anvi Kevany, at treasurer@tenthdistrictptsa.org as soon as possible.  Do not contact the goverment agency!

If you need assistance, or are not sure whether or not past returns have been filed, contact the Highlands Council as soon as possible.

 

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 Treasurer’s Reports and Annual Budget

It is important that your unit treasurer present a written treasurer’s report on a regular basis. The report must cover the period from the last Executive Board meeting to the next Executive Board Meeting, and from the last Association Meeting to the next Association Meeting.
The report must reflect the beginning and ending balance; and total deposits and expenses incurred for that time period.
Treasurer’s reports and the annual budget must be submitted to the Highlands Council. Contact Cindy Wong at treasurer@highlandscouncilpta.org to email the copies, or if you have questions or need more information.

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Insurance Payment and Workman’s Comp Form

The insurance payment of $202.00 and Workman’s Comp form are due to the Highlands Council on November 15, 2013.  They have to be forwarded to the Tenth District by December 6, 2013.  After December 6, a late fee of $25 will be added to the insurance premium.  Insurance premium payments are made to Highlands Council of PTA’s.

The Workman’s Comp must be completed and submitted at the same time, regardless of whether or not your unit employed someone.  Usually, if your unit hired a childcare provider, you will need to report it on the form.

Remember to check PTA insurance guidelines for appropriate PTA activities as summarized in the red/yellow/green light section of the Insurance Loss and Prevention Guide. If, as a PTA president, you did not receive an Insurance Loss and Prevention Guide from your predecessor, rest assured that a new copy for 2014 will be arriving in your mailbox during the month of November. The Tenth District PTA can still provide an electronic copy of the 2013 guide. 

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Scholarship and Grant Opportunities

PTA members and volunteers, credentialed classroom teachers, counselors and school nurses are eligible for Continuing Education Scholarships from California State PTA!

These $500 scholarships could help further your education and pursue studies in higher education. This scholarship can provide funds at accredited colleges, universities, trade or technical schools.

Download your application today.  Due date:  November 15, 2013.

Scholarships are also available for Graduating High School Seniors. Students who are PTA members at a PTA high school, and involved in outstanding volunteer service can apply for a scholarship to continue their education at an accredited college. Applications are due February 1. Learn more.

PTA Program Grants
Plus, your PTA can earn grants to help fund programs supporting student success at your school. PTAs may apply for a grant (on average $500-$2,000 awarded) in four areas: Cultural Arts, Parent Education, Outreach Translation and Healthy Lifestyles. Applications are due November 15. Learn more.

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Tenth District Reflections Arts Program 2013-2014

As a leader of this program, you will play a critical role in providing opportunities for students to explore and be involved in the arts.  Students who participate in the Reflections program may not recognize themselves as artists when they sign up–but they will by the end of the Reflections celebrations! Any active PTA/PTSA in good standing with its state has the ability to implement a Reflections program.   A step-by-step Local PTA/PTSA Leader Reflections Guide that streamlines the whole process is available on the website, tenthdistrictptsa.org.  Contact Mary Ann Garvey, Tenth District PTSA Reflections Chair.

PTA Leader Training

Promotional Tools

In 2012, the Special Artist Division emerged as an optional division for students whose physical, cognitive, or mental health challenges meet ADA guidelines.

The arts—and the National PTA Reflections program, in particular—can be a valuable tool for building stronger partnerships in your school community. For more information about Reflections and Family-School Partnerships, click here.

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Highlands Council Meeting

The next Highlands Council meeting will be on October 18, 2013 at 8:30 am, Toland Way Parent Center. Please plan to attend the meeting, or send a representative.

The council meetings provide important information, resources and networking, in order for PTA leaders to run their organization smoothly, and stay in compliance with state and federal requirements.

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Unit Events and Happenings

Delevan Drive Elementary PTA held their annual Try-A-Thon last September 27, 2013, a fun event which incorporates raising a lot of money and getting the children active at the same time through playing soccer, t-ball, basketball riding scooters, soft ball, double Dutch jump rope, flag football, tennis and doing the Zumba. The children had a great time.

After the Try-a-thon everyone joined in to do the cha-cha slide dance. Together with team work, parent involvement, family, community and student support, the Try-A-Thon was a great success!

Mt. Washington Elementary PTA celebrated their 29th Annual Pancake Breakfast last Saturday, September 28, 2013.  The parent volunteers cooked up a delicious breakfast of pancakes, sausage, veggie sausage, fruit, coffee and juice.

The Los Angeles Fire Department brought their Quaky Shakey School House.  The Girl Scouts did face painting, and the Tree People gave away free trees. Tony White, Beyond the Bell Visual and Performing Arts Coordinator, and his Mt. Washington parent musicians livened up the playground with their cool jazzy music. Jamba Juice and Dollar Book Fair were on hand to sell their wares, and part of the proceeds were donated to the PTA.

Bennett Kayser, along with his wife Peggy, and David Estrada, Senior Policy Advisor for Bennett Kayser, came by to say hello to the parents, students and community members.

A good time was had by all!

Units – if you want to let us know about your event or programs, past or upcoming, please email Anvi Kevany at programs@highlandscouncilpta.org.

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 Presenting Family Movie Night the Right Way

More and more units are presenting Family Movie Nights as a way to fundraise, and/or provide a safe family entertainment program.
Unfortunately, many units do not know that anytime a PTA or any organization is showing a movie at a public place, whether indoors or outdoors, a movie license is required as a result of copyright compliance laws. It is illegal to do a public showing of a movie without procuring a copyright license from a licensing agent.
In addition, under the copyright performance license, no admission fee can be charged, except to cover costs.
A one time license may cost $100 and a one year license may cost around $400.  For more information, click on Movie Copyrights and Licensing, or contact Anvi Kevany at treasurer@tenthdistrictptsa.org.

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